Job Purpose
The primary purposes of your job are to administer human resource procedures, attend to the needs of individual employees, and assist the Human Resource Service Coordinators in their duties.

Job Functions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Every effort has been made to identify the essential functions of this position (signified by an asterisk).  However, it in no way states or implies that these are the only duties you will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Performance Outcomes
  10% *Provides administrative support to include secretarial, mail retrieval/distribution, answering phones, letter generating, taking minutes from meetings

  20% *Provides excellent customer service to all internal/external customers.

   4%     *Assists HR Coordinators with keeping records, creating and managing documents, and conducting research inquiries.

   1% *Schedules departmental meetings and provides administrative support for various committee/departmental meetings as requested.

    3% *Verifies employment inquiries from outside customers.

    2% *Responsible for departmental phones and dispersing messages appropriately.

    5% *Maintains employee personnel files, obtains/updates outstanding employment information in a timely fashion, and insures all required documentation is filed appropriately and in a timely fashion.

   5% *Verifies all driver’s licenses, certifications and professional licensure of all prospective new hires.

  10% *Conduct the pre-employment physical process with newly hired employees.

 10% *Maintain New Hire & Pre-employment packets.

   5% *Conduct new hire orientation for new employees.

  2% *Responsible for maintaining library and all HR forms/files.

  5%     *Perform data entry of new hire information and employee changes.

  10%   *Complete orientation folders/packets, send notifications/reminders to presenters and complete and distribute      Orientation Calendar.

  8% *Performs other duties as assigned by Director of Human Resources and HR Coordinators.

Core Tasks:
____ *Reliable, dependable and punctual in use of work time.
____ *Demonstrates initiative and cooperation in professional working relationships.
____ *Complies with applicable organizational policies and procedures (e.g. mandatory education, health requirement, HR requirements).
____ *Demonstrates a commitment to quality through participation on improvement teams and identifying     opportunities for improvement.
____ *Works to improve performance relative to the system’s organizational goals.
____ *Consistently delivers high quality service, being responsive to customer needs.

Working Conditions
While performing the duties of this job, the employee is occasionally exposed to strong odors, toxic or caustic chemicals and infectious diseases.  The noise level in the work environment is usually moderate.

Qualifications
Education:
A.A.S. degree in secretarial/related field or in human resource related field, or combination of education and experience with three to five years progressively responsible  experience.  Must be able to type min. 60 wpm and be computer literate to include word processing, spreadsheet, e-mail and calendering/scheduling .

Disclaimer to all current St. Ann's Community employees:

As a current employee of St. Ann's Community, it is your responsibility to inform your
manager that you have applied for this position.  However, by submitting an online
application you are granting St. Ann's Community permission to contact your current
supervisor to determine eligibility for an internal transfer.